Requirement + RFQ
Same revision, volume and criteria for everyone.
Industrial sourcing
Find suppliers your team can qualify with confidence.
From requirements through the sourcing recommendation, Tandom structures the requirement, verifies factories, runs comparable RFQs and coordinates evidence-based qualification.
Tandom leads the sourcing process. Your team defines the criteria and approves every advance. Sourcing does not release an order, payment or production.
01Plan and specify
02Search, verify and quote
03Qualify and develop
Use this process to:
- reduce reliance on a single source
- evaluate cost, capability or quality
- develop a new category abroad
- decide whether a change is truly worthwhile
Three sourcing gates
Advance based on evidence, not activity.
The depth varies with the item and risk. The passage criteria do not: each gate needs an owner, evidence, a stop condition and a clear handoff.
See the complete 12-gate framework01 Spec + NCMPlan and specify.Make the item classifiable, quotable and inspectable without guesswork. You receiveTechnical package + preliminary classification
Controlled requirement
ApplicationUse and function defined
Acceptance criterionTest and tolerance documented
ClassificationRationale and preliminary treatment
- Owner
- Engineering or the requesting function with Quality. Foreign Trade or Tax owns the classification.
- Evidence
- Controlled technical package, revision, acceptance criteria and NCM rationale with a dated reference.
- Stop if
- A critical requirement is vague, the drawing has no revision or the acceptance test is undefined.
- Handoff
- Release the item for search, initial verification and RFQ.
- We organize the application, drawing or datasheet, material, tolerances, volume, timeline and constraints.
- We turn gaps into questions before taking the item to market.
02 Supplier + RFQSearch, verify and compare.Create competition among credible alternatives and make every exception visible. You receiveVerified shortlist + comparable RFQ
Supplier market
Global search
Identity + plant
RFQ on the same basis
Shortlist
- Owner
- Procurement approves the round, with Engineering, Quality and Foreign Trade consulted.
- Evidence
- Verified identity and plant, shortlist rationale, the same package sent to all, and a sourcing-round log.
- Stop if
- The plant is undisclosed, an unapproved equivalent appears, or the supplier refuses minimum criteria and evidence.
- Handoff
- Release suitable alternatives for qualification proportional to risk.
- We search for manufacturers across databases and markets, recording gaps and reasons for rejection.
- We normalize proposals, MOQ, lead time, payment and an indicative landed-cost scenario for Brazil using dated assumptions.
03 Qualification + developmentProve it before increasing exposure.Record what has been proven for the item, plant and stage. You receiveStatus + action plan + recommendation
Evidence ladder
- Documents
- Sample or FAI
- Visit or audit
- Pilot
- Approve and monitor
- Owner
- Quality and Procurement approve the status. Tandom coordinates evidence and supplier development.
- Evidence
- Item, configuration, plant, sample, testing, visit, audit, inspection or pilot when applicable.
- Stop if
- Critical evidence is missing, a failure has no corrective disposition, or an approved condition is exceeded.
- Handoff
- Advance, advance conditionally, keep blocked or reject.
- Each gap receives an action, owner, deadline, expected evidence and an effectiveness check.
- Certificates, samples and visits are different forms of evidence. One does not automatically replace another.
Decision package
Compare what was quoted, what was proven and what still needs validation.
The work does not end with a list of names. Your team receives a common basis, an indicative economic scenario and a qualification status with next steps.
Indicative comparison
Proposal, MOQ, lead time, payment and Brazilian landed-cost assumptions.
Qualification + action
Evidence, gaps, status and what needs to happen next.
Example · illustrative data
See how an alternative appears in the dossier.
A view tied to the item, plant and proposed process. No average score hides a hard stop.
| Criterion | Decision evidence | Status | Next action |
|---|---|---|---|
| Identity and plant |
Legal entity, registration, manufacturing site, and roles in the transaction confirmed. |
Confirmed |
Assess capability for the item |
| Process and capacity |
Declared route; the bottleneck and sub-tier supplier still lack sufficient evidence. |
Pending |
Request evidence and verify on site when needed |
| Quality and traceability |
Valid certificate; controls applicable to the item have not yet been demonstrated. |
Requires validation |
Define the sampling, testing and inspection plan |
View the capability-gap record
SourceSupplier statement, still without sufficient supporting evidence.
CoordinationTandom tracks the request and verification.
Expected evidenceVerified production route, bottleneck, sub-tier supplier and capability.
DecisionThe technical team approves, conditions or blocks the advance.
Sourcing recommendation
Advance conditionally. Verify capability and the sub-tier supplier, produce the defined sample and complete testing. The alternative is not yet released for an order or production.
Advance a source
Qualify it or continue validation within the approved conditions.
Renegotiate or keep the current source
Use the comparison to negotiate or confirm the current source.
Do not advance
Reject the alternative when evidence, risk or economics do not justify the change.
Governance and alignment
Keep the decision with your team.
Tandom structures and coordinates the work. Your company defines the criteria, accepts the evidence and gives final approval.
| Gate passage | Your company | Tandom | Specialists |
|---|---|---|---|
| Requirement + NCM | DecidesCriteria and classification | StructuresPackage and questions | Consulted when needed |
| Supplier + RFQ | ApprovesBasis and round | CoordinatesSearch, verification and responses | Specific technical support |
| Sample, test or audit | Defines and approvesPlan and result | CoordinatesScope, schedule and evidence | ExecuteApproved services |
| Qualification | DecidesStatus and exposure | RecommendsRisks and next steps | Provide evidence |
Qualification is not a generic seal applied to the company. It remains tied to the item, plant, process and conditions approved by your team.
After sourcing
If a source advances, close the next gates before placing an order.
A qualification decision does not automatically release an order, payment, production or shipment. Tandom can coordinate the following gates on a modular basis or through delivery.
Sourcing outputDossier + qualification status
- 04Operating structureWho imports and is accountable
- 05Regulatory + dataNCM, LPCO and registrations
- 06Cash + FXPayment and funding
- 07Final case + POControlled commitment
- 08ProductionEvidence-based release
- 09 a 12Import + dockMove, clear and close
Import operations and financing are optional, later engagements. Financing availability and terms depend on the transaction and the partners' assessment.
How to get started
Start with what your team already has.
Show us the item, quote or current dossier. Tandom organizes the starting point and identifies what needs clarification before the search.
If you already have this information, it helps. You do not need to prepare it before the first conversation:
- a photo, drawing, part number or specification
- quantity, purchase frequency and required dock date
- the current supplier, quote or purchase history
- the critical requirement, problem or risk that prompted the search
You can start by simply explaining the context.
You do not need to define the solution or prepare files before the first conversation.
Start a conversation No commitment. You decide whether there is a useful next step.